Thank you for your interest in posting loads with TruckSmarter! This page will go over TruckSmarter's requirements for posting loads to our platform.
Sign Up on the Broker Portal
If you haven't already, you'll want to sign up to the TruckSmarter broker portal. Through the broker portal, you'll be able to post loads and view loads that are currently posted.
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CSV Requirements
In order to successfully post loads via CSV, your posting will need to adhere to the following:
- Your file must be in one of the following formats:
.xlsx.csv
- Your postings must be a current snapshot of all available loads you wish to post.
- You will need to post at least once a day. We consider loads older than a day to be stale and remove them from our listings. More frequent postings are highly recommended, as this will minimize the chances of drivers contacting you for booked loads.
- Your spreadsheet attachment must follow either the Row-Per-Stop or Row-Per-Load format described below. The Row-Per-Stop format is highly recommended if you intend on posting many loads with more than one pickup or delivery stop.
Row-Per-Stop Requirements and Template
Required Fields
The following table covers fields that are required for your posting--these cells cannot be left blank, and the columns cannot be omitted. In general, note that any field prefixed by 'Stop' is unique to each stop, whereas all other fields can be duplicated across a load.
| Header | Example Stop 1 | Example Stop 2 | Example Stop 3 |
|---|---|---|---|
| LoadId | QP1397023E | QP1397023E | QP1397023E |
| ContactPhone | (999) 999-9999 | (999) 999-9999 | (999) 999-9999 |
| EquipmentCode | See Equipment Codes | See Equipment Codes | See Equipment Codes |
| Length | 53 | 53 | 53 |
| Weight | 10000 | 10000 | 10000 |
| StopCity | San Diego | Tampa | New York |
| StopState | CA | FL | NY |
| StopZipCode | 91942 | 33592 | 10001 |
| StopIndex | 0 | 1 | 2 |
| StopType | P | D | D |
| StopStartDate | 2022-11-22 | 2022-11-25 | 2022-11-27 |
| StopStartTime | 8:15 | 16:00 | 12:30 |
Required Field Descriptions
LoadId
The code by which your company internally identifies the load.
ContactPhone
The number you would like carriers to call in order to negotiate and book the load.
EquipmentCode
The equipment type you require of the carrier. These are discussed in the Equipment Codes section below.
Length
The length of the trailer you require of the carrier in feet.
Weight
The weight of the load expected to be hauled in pounds.
StopCity
The city at which a stop is made.
StopState
The two-letter-code of the state at which a stop is made.
StopZipCode
The zip code at which a stop is made.
StopIndex
The order in which the stops are to be made. Note that the count starts with 0.
StopType
Indicates to the carrier whether this stop is a pickup (P) or delivery (D) stop.
StopStartDate
The date the carrier is expected to arrive. This can also be the initial date the carrier can arrive, if providing an appointment range. The format in yyyy-mm-dd is mandatory.
StopStartTime
The time the carrier is expected to arrive. This can also be the initial time the carrier can arrive, if providing an appointment range. The format in h:mm is mandatory.
Optional Fields
The following table covers fields that are optional for your posting--the cells can be left blank, or entire columns can be omitted.
| Header | Example Stop 1 | Example Stop 2 | Example Stop 3 |
|---|---|---|---|
| RequirementCode | See Requirement Codes | See Requirement Codes | See Requirement Codes |
| Commodity | Lumber | Lumber | Lumber |
| OfferPrice | 2025.50 | 2025.50 | 2025.50 |
| Distance | 3612 | 3612 | 3612 |
| StopAddress | 1234 Oak St. | 567 Elm Ave. | 908 Birch Dr. |
| StopNotes | Enter location from Birch Dr. entrance | ||
| GeneralNotes | Straps and chains required | Straps and chains required | Straps and chains required |
| StopBusiness | Pacific Lumber Co. | Bob & Sons Shipyard | Cal Construction |
| StopLatitude | 32.71222926479714 | 27.95172941786464 | 40.79892919841055 |
| StopLongitude | -117.17217806554811 | -82.47456432449658 | -73.88725661976889 |
| ContactExtension | 855 | 855 | 855 |
| StopCountry | US | US | US |
| ContactEmail | [email protected] | [email protected] | [email protected] |
| StopEndDate | 2022-11-22 | 2022-11-25 | 2022-11-27 |
| StopEndTime | 11:00 | 18:00 | 17:15 |
Optional Field Descriptions
RequirementCode
Requirements the carrier is expected to undertake. These are discussed in the Requirement Codes section.
Commodity
The commodity you require the carrier to haul.
OfferPrice
The initial price you suggest for potential carriers in US dollars.
Distance
The distance of the entire trip as travelled by road in miles.
StopAddress
The specific address at which a stop is made.
StopNotes
Notes you would like to provide to the carrier regarding a specific stop.
GeneralNotes
Notes you would like to provide to the carrier that apply to the load and general trip.
StopBusiness
The name of the business at which the carrier will stop.
StopLatitude
The coordinate latitude of the stop location.
StopLongitude
The coordinate longitude of the stop location.
ContactExtension
Any phone extension required in addition to the provided ContactPhone.
ContactEmail
The email address you would like carriers to contact in order to negotiate and book the load.
StopCountry
The location country of the stop. If left blank, the stop will be assumed to be located in the US. Currently, only US (United States) and CAN (Canada) are supported.
StopEndDate
The final date the carrier can arrive at a stop, if providing an appointment range. The format in yyyy-mm-dd is mandatory.
StopStartTime
The final time by which the carrier can arrive at a stop, if providing an appointment range. The format in h:mm is mandatory.
Template
A template for the Row-Per-Stop format can be downloaded in CSV format from here:
Row-Per-Load Requirements and Template
Required Fields
The following table covers fields that are required for your posting--these cells cannot be left blank, and the columns cannot be omitted.
| Header | Example Load |
|---|---|
| LoadId | QP1397023E |
| ContactPhone | (999) 999-9999 |
| EquipmentCode | See Equipment Codes |
| Length | 53 |
| Weight | 10000 |
| PickUpCity | San Diego |
| PickUpState | CA |
| PickUpZipCode | 91942 |
| DeliveryCity | New York |
| DeliveryState | NY |
| DeliveryZipCode | 10001 |
| PickUpStartDate | 2022-11-22 |
| PickUpStartTime | 8:15 |
| DeliveryStartDate | 2022-11-27 |
| DeliveryStartTime | 17:15 |
Required Field Descriptions
LoadId
The code by which your company internally identifies the load.
ContactPhone
The number you would like carriers to call in order to negotiate and book the load.
EquipmentCode
The equipment type you require of the carrier. These are discussed in the Equipment Codes section below.
Length
The length of the trailer you require of the carrier in feet.
Weight
The weight of the load expected to be hauled in pounds.
PickUpCity
The city at which the carrier picks up the load.
PickUpState
The two-letter-code of the state at which the carrier picks up the load.
PickUpZipCode
The zip code at which the carrier picks up the load.
DeliveryCity
The city at which the carrier delivers the load.
DeliveryState
The two-letter-code of the state at which the carrier delivers the load.
DeliveryZipCode
The zip code at which the carrier delivers the load.
PickUpStartDate
The date the carrier is expected to arrive to pick up the load. This can also be the initial date the carrier can arrive, if providing an appointment range. The format in yyyy-mm-dd is mandatory.
PickUpStartTime
The time the carrier is expected to arrive to pick up the load. This can also be the initial time the carrier can arrive, if providing an appointment range. The format in h:mm is mandatory.
DeliveryStartDate
The date the carrier is expected to arrive to deliver the load. This can also be the initial date the carrier can arrive, if providing an appointment range. The format in yyyy-mm-dd is mandatory.
DeliveryStartTime
The time the carrier is expected to arrive to deliver the load. This can also be the initial time the carrier can arrive, if providing an appointment range. The format in h:mm is mandatory.
Optional Fields
The following table covers fields that are optional for your posting--the cells can be left blank, or entire columns can be omitted.
| Header | Example Load |
|---|---|
| RequirementCode | See Requirement Codes |
| Commodity | Lumber |
| OfferPrice | 2025.50 |
| Distance | 3612 |
| PickUpAddress | 1234 Oak St. |
| PickUpBusiness | Pacific Lumber Co. |
| PickUpLatitude | 32.71222926479714 |
| PickUpLongitude | -117.17217806554811 |
| DeliveryAddress | 908 Birch Dr. |
| DeliveryBusiness | Cal Construction |
| DeliveryLatitude | 40.79892919841055 |
| DeliveryLongitude | -73.88725661976889 |
| GeneralNotes | Straps and chains required |
| ContactExtension | 855 |
| PickUpCountry | US |
| DeliveryCountry | US |
| ContactEmail | [email protected] |
| PickUpEndDate | 2022-11-22 |
| PickUpEndTime | 11:00 |
| DeliveryEndDate | 2022-11-27 |
| DeliveryEndTime | 17:15 |
Optional Field Descriptions
RequirementCode
Requirements the carrier is expected to undertake. These are discussed in the Requirement Codes section.
Commodity
The commodity you require the carrier to haul.
OfferPrice
The initial price you suggest for potential carriers in US dollars.
Distance
The distance of the entire trip as travelled by road in miles.
PickUpEndTime
The end time of an appointment range during which a carrier can arrive to pick up a load. The ISO format in yyyy-mm-ddThh:mm is mandatory.
PickUpAddress
The specific address at which the carrier picks up the load.
PickUpCountry
The location country of the pick up. If left blank, the location will be assumed in the US. Currently, only US (United States) and CAN (Canada) are supported.
PickUpBusiness
The name of the business at which the carrier picks up the load.
PickUpLatitude
The coordinate latitude of the location where the carrier picks up the load.
PickUpLongitude
The coordinate longitude of the location where the carrier picks up the load.
DeliveryEndTime
The end time of an appointment range during which a carrier can arrive to deliver a load. The ISO format in yyyy-mm-ddThh:mm is mandatory.
DeliveryAddress
The specific address at which the carrier delivers the load.
DeliveryCountry
The location country of the delivery. If left blank, the location will be assumed in the US. Currently, only US (United States) and CAN (Canada) are supported.
DeliveryBusiness
The name of the business at which the carrier delivers the load.
DeliveryLatitude
The coordinate latitude of the location where the carrier delivers the load.
DeliveryLongitude
The coordinate longitude of the location where the carrier delivers the load.
GeneralNotes
Notes you would like to provide to the carrier that apply to the load and general trip.
ContactExtension
Any phone extension required in addition to the provided ContactPhone.
ContactEmail
The email address you would like carriers to contact in order to negotiate and book the load.
Template
A template for the Row-Per-Load format can be downloaded in CSV format from here:
Equipment Codes
You can find the list of equipment codes and what they refer to below. Note that these codes should not be combined or reversed (e.g. RV is not equivalent to VR, VFSD is not a valid equipment type).
| Code | Description |
|---|---|
| V | Van |
| R | Reefer |
| F | Flatbed |
| C | Container |
| VR | Van or Reefer |
| SD | Stepdeck |
| FSD | Flatbed or Stepdeck |
| VF | Van or Flatbed |
| PO | Power Only |
| RGN | Removable Gooseneck |
| HS | Hot Shot |
| BX | Box Truck |
| CN | Conestoga |
| FCN | Flatbed or Conestoga |
| FHS | Flatbed Hot Shot |
| AC | Animal Carrier |
| CC | Car Carrier |
| CV | Cargo Van |
| DT | Dump Truck |
| BH | Boat Hauler |
| HB | Hopper Bottom |
| TN | Tanker |
| SGN | Stepdeck or Gooseneck |
Requirement Codes
You can find the list of requirement codes and what they refer to below. Note that these codes can be combined if multiple requirements will need to be met (e.g. HT or TH would both indicate a load that requires tarps as well as chains/straps). Should your requirement be missing from the list, please leave this in the GeneralNotes field instead.
| Code | Description |
|---|---|
| A | Air Ride |
| B | B-Train |
| C | CTPAT |
| D | Drop Trailer |
| E | Team |
| F | Walking Floor |
| G | Food Grade |
| H | Chains/Straps |
| K | Tanker Endorsement |
| L | Less Than Truckload |
| M | Maxi |
| N | Curtains |
| O | Overdimensional |
| P | PPE |
| R | Ramp |
| S | Side Kit |
| T | Tarp |
| U | Double Drop |
| V | Vented |
| W | TWIC |
| Y | Low Boy |
| Z | Hazmat |
Posting via Email
Some partners have been interested in automating the process of posting loads to us via email. If you have an interest, please let your representative at TruckSmarter know. Some key pieces information this flow requires are the following:
- Your posting must be sent to our loadposting email address: [email protected]
- Your posting email address must be validated by our team. If your posting email address changes, please contact us as soon as possible.
- Your posting email must contain only one attachment.